Moving office in Perth can often be the chance to overcome workplace challenges and set your business up for greater success. Whether the aim is to reduce downtime, improve access for staff and clients, or improve productivity and profits, in this article, we show you how to plan and carry out an efficient office removal.
You will learn the essential steps needed to minimise disruption and maintain productivity and why professional office removalists Perth are vital. You will discover advice and tips on ensuring every detail is handled smoothly.
Read on for proven strategies to maximise benefits and keep your next office move simple, secure, and effective.
Understand the Importance of Strategic Office Removals Perth
Moving your office in Perth or within Western Australia needs a careful plan to ensure a safe move and to minimise the risk of business downtime and a hit on income.
Why move office?
Office removals in Perth are often driven by business goals, including:
- Downsizing or expanding the business, or merging companies, in response to changing markets or the needs of the workforce.
- A location with better, more modern facilities.
- Easier access for staff and clients, boosting workforce convenience and encouraging growth.
Planning for minimal disruption
The ideal office relocation is planned to reduce downtime to a minimum. Strategies used can include:
- Creating a schedule with durations for each phase of the moving project, from packing and clearing to moving in.
- Ensure each task required for each phase is clearly assigned to a team or individual.
- Communication is crucial. Make sure everybody involved knows what they have to do and when they need to complete each task. Answer any queries promptly.
Step-by-Step Checklist for Office Removals Perth
Use your detailed project schedule, above, as a moving office checklist to ensure every task is started, and completed in full and in the expected timescale.
Pre-move Planning
- Begin early. Start planning 3 to 6 months ahead of your planned move, if possible.
- Make sure you review your lease agreement to understand any penalties for leaving early.
- Appoint a single point of contact to manage the project. All communications will come from and go to your Project Manager.
- Produce a floor plan of the new office and mark where every desk and other furniture, each shelf and piece of office equipment will be situated.
- Begin a complete inventory of office equipment and furniture, plus documents and files and decide whether each is to be relocated, thrown out or put into storage.
- Calculate a realistic budget to cover all costs related to the move, including packing materials, IT set-up and professional removalists.
Inventory and Asset Management
- Label each item on your inventory list, using colour-coded labels and a numbering system, to track furniture, equipment, files, etc.
- Liaise with the IT department to ensure all important data is backed up.
- Plan ahead for the disconnection and setup of all phone systems and equipment in the new office
Disposal and Decluttering
- List all unwanted equipment and furniture. Arrange for it to be donated or disposed of.
- Any confidential documents should be shredded before disposal.
- This decluttering reduces the overall cost of the move.
Coordination with Building Management
- Contact building management at your current and the new premises. Arrange access for loading and unloading, any parking permits needed and reservations for elevators.
- Confirm whether any permits are needed for unloading in the Perth CBD.
- Make sure security teams are aware of plans for moving day.
On Moving Day
- The move project manager should be on-site to supervise and liaise with the Perth office removalists.
- Mark inventory items on the project checklist as they are loaded then unloaded and unpacked to avoid losses.
- Ensure office equipment and furniture are located as planned.
Logistics, Communication, and Team Readiness for Perth Office Moves
Even the best prepared project plan requires the team to be prepared:
Stakeholder communication
Ensuring all employees understand what is expected of them from the start, and then making regular updates and reminders will help minimise business disruption.
- Share the project plan for the move, including timescales and responsibilities for each task, via meetings, emails, notices and internal messaging tools.
- Use social media and direct emails to notify clients and essential suppliers of the new address and planned date for the move, plus any expected downtime.
- Update contact details for the business on websites, legal documentation, social media profiles immediately after the move.
- Ensure service providers, such as utilities providers, building management and IT support are available to provide support, if needed, throughout the relocation.
Readiness and training
Getting the company back up to full productivity after a business relocation is easier when employees are well prepared:
- Before moving day, staff should be aware of the new office layout, car parking facilities and public transport availability to the new office.
- Ensure those responsible for unpacking and setting up know what they have to do.
- Have teams ready to set up and test IT and office equipment.
Make Your Perth Office Move Simple and Secure with The Moving Man
When you are moving offices in Perth, it’s important to get every detail right. At The Moving Man, our experienced team ensures your relocation is efficient, and happens on schedule. We tailor each move to your requirements and help develop your moving checklist, with the aim of helping your business transition smoothly and keeping you productive.
We can provide professional packing and unpacking, secure storage and flexible moving schedules to minimise disruption to your business. Our local knowledge and proven processes, help guarantee that downtime will be kept to a minimum and your staff will easily settle into the new office.
Talk to us today about your upcoming office move and get your free, no-obligation quote.